Exhibit Rules and Regulations
Facebook Twitter Instagram Youtube

Sign up for email updates from Northwest Washington Fair and Event Center

Home > Fair and Rodeo > Fair Exhibitor's Guide/Premium Book > Exhibit Rules and Regulations

Exhibit Rules and Regulations

Rules and Regulations

All entries must be registered on-line. This will be required for all exhibits and exhibitors that are entered in the fair. If you don’t have access to a computer, then the library is your best option. There will also be a computer available for use at the fair office during normal business hours.

1. FAIR HOURS: 10 a.m. - 10:30 p.m. Monday through Saturday. Only exhibitors and workers with passes will be allowed through the gate before or after these hours.

2. No parking on fairgrounds. No vehicles allowed on fairgrounds between 8 a.m. and 11 p.m. Monday through Saturday.

3. Exhibitor's and worker's passes will be available only to persons whose presence is required every day.

4. No person shall incur any financial obligation whatsoever against the Fair without first obtaining a requisition from the Manager.

5. Any persons handling or taking any exhibits that do not belong to them may be prosecuted according to the law.

6. The management shall have the general supervision of the grounds and the entire exhibition, control of the police regulations, and entrance and exit gates.

7. Should there be any disputes or misunderstandings which none of the By-Laws, Rules and Regulations will govern, whether in connection with judging or otherwise, they shall be referred to the Board of Directors whose decision shall be final.

8. The management reserves the final and absolute right to alter, interpret, or change the rules and regulations as may become necessary; also to determine all matters, questions, and differences that may arise in/or out of an incident at the Fair.

9. The Fair will use every precaution in its power for the preservation of all articles and stock on exhibition, but will not be responsible for loss or damage.


A. Are required to be entered on-line by deadline listed in each department, or on entry days as specified in
department rules.

B. Must be entered in the name owner/maker whose name must be endorsed on the entry card.

C. Close at the time designated in the rules of each department.

D. Must be in place and in final proper condition for the exhibition as specified in the department rules.

E. Exhibits shall be considered unclaimed thirty (30) days following the last day of the Fair and will be considered property of the Northwest Washington Fair Association. Any cost related to disposal will be passed on to the exhibitor. It is the full responsibility of the exhibitor to pick up their exhibit prior to such disposal and the Fair is not obligated to notify the exhibitor of the unclaimed exhibit.

F. Entries not picked up on Sunday at the specified time will remain in buildings which may be unlocked with no security .

G. Entries moved or removed before the Sunday release time will forfeit all premiums.

H. Entries will not be accepted by office staff with the exception of animal entry forms. .

I. Departments will not accept entries except at the published times and dates.

J. You need only ONE exhibitor number for ALL your entries at the fair.

K. Ribbons will only be available at pick-up/release time. They cannot be mailed and are not available at the office.

11. No animal or article will be allowed to compete for more than one premium, nor shall be entered in more than one class, except as one of a herd, or cows for milk.

12. All livestock eligible to compete for premiums in the purebred class must be accompanied by a certificate of registration.

13. Only blue and red ribbon winners in 4-H and FFA are eligible to enter Open Class Cattle.

14. 4-H and FFA may enter Open Class cattle provided there is a minimum of ten open class cattle per breed or two exhibitors.

15. If it be ascertained that any exhibitor or spectator shall attempt to interfere with the judge in the performance of his/her duty in any matter, or shall refuse to accept the awards made, they shall be disqualified from further competition and shall forfeit any premiums and ribbons already awarded.

16. An exhibitor who may desire to enter a protest must enter such protest in writing previous to the closing of the show and must deposit $5.00 with the receptionist and which, in the case the protest is not sustained, is forfeited and is added to the funds of the Fair.

17. Any person knowingly violating the rules of the Fair may forfeit any premium that may be awarded to them.

18. No alcoholic beverages allowed on fairgrounds with the exception of designated areas. Exhibitors breaking this rule will forfeit all fair premiums.

19. All premium checks will be mailed by September 30th of the current year, and must be cashed by December 1st of the same year.

20. Any error in the records of premiums caused by oversight or neglect shall be subject to correction whenever proof is furnished to the fair office that a mistake has been made. Errors and checks not received in the mail by October 15th must be reported before November 1st of the current year. Errors should be reported via either email at nwwfentries@gmail.com or in writing to the Fair office at 1775 Front Street, Lynden, WA 98264. Checks that are lost or damaged will be subjected to a $27.50 fee for canceling and replacing a check.

21. No animals shall be withdrawn from the Fair before 9 p.m. Saturday (or specified time of department) of the Fair. No articles or exhibits are to be removed from the buildings until Sunday after closing of the Fair. Exhibits so withdrawn forfeit all claims to premiums.

22. Exhibitors of animals, machinery in motion, and other exhibits liable to occasional accidents, injury, or damage to persons coming in contact herewith shall guard their exhibits in such a way as to protect the public. Such exhibitors shall indemnify the Fair from and against any claims and demands, costs, charges, and expenses which may be incurred by reason of any accident.

23. Under no circumstances will anyone remove from the fairgrounds any grain, hay, straw or milk.

24. The objectives of the Northwest Washington Fair Association shall be to hold an annual Fair in Lynden, Washington; and to engage in any lawful use, thereby promoting the agricultural, educational, business and cultural growth of Northwest Washington.

Back to